Withdrawal Policy

Definition and Context

COES&RJ encourages young researches, professors, and engineers to submit new idea papers, practical results, lessons learnt, as well as any substantial contributions to the scientific community.

We strongly advise that the papers be carefully edited to improve the legibility of the text. The length of the originally submitted papers must not vary too much from the camera ready version.

While withdrawing a paper may happen in a limited number of cases, we support the fairness of the submission. Please take note of the following with respect to paper submissions:

(i) A submission SHOULT NOT be intended to get reviews from the COES&RJ for the sole purpose of improving on the quality of the paper. A submission implies that the author intends to ultimately register the paper upon a favorable response from the organizers. COES&RJ doesn’t encourage withdrawals after the paper is accepted.

(ii) Once submitted, a contribution should not be resubmitted to another event before a conformation of acceptance or rejection. As e-mail may fail, it is the responsibility of the authors to ensure there is no double submission based on an assumption that the paper was rejected, but the e-mail failed to be received. COES&RJ doesn’t support double submissions. Once a paper is submitted elsewhere, and no decision was clearly received, don’t submit the same paper to COES&RJ conferences.

(iii) Small amounts of already published material are allowed in any submission, under the condition that the source be clearly identified. If the reference is missing [quotes and citation], and the paper is published, the publishing authors must write a letter of apology to the original author. If the paper is not published, the review process must enforce the authors to make this reference; publication process continues only after the text was properly corrected.

(iv) COES&RJ fully follows plagiarism polices of other organizations and cooperates with them to enforce them.

If plagiarism is discovered during the review process, the paper is automatically rejected; the author must explain the cause and write a letter of apology to the original author.

If plagiarism is discovered after the paper is published, the following rules apply.

As per the authors of the article mentioned above “the verbatim copying, near-verbatim copying, or purposely paraphrasing portions of another author’s’ paper” is plagiarism.

COES&RJ endorses and applies the levels of offense, investigation and penalties set by the Committee on Publication Ethics (COPE) Code of Ethics.

Litigations must be properly followed; the offending authors must apologize to the offended authors. COES&RJ will inform the authors’ organization about the plagiarism facts. If subsequent offenses occur, the author is banned from publishing in COES&RJ conferences. This rule is 100% enforced.

Article withdrawal

COES&RJ recognizes the importance of the integrity and completeness of the scholarly record to researchers and librarians and attaches the highest importance to maintaining trust in the authority of its electronic archive.

COES&RJ's policy

It is a general principle of scholarly communication that the editor of a learned journal is solely and independently responsible for deciding which articles submitted to the journal shall be published. In making this decision the editor is guided by policies of the journal's editorial board and constrained by such legal requirements in force regarding libel, copyright infringement and plagiarism. An outcome of this principle is the importance of the scholarly archive as a permanent, historic record of the transactions of scholarship. Articles that have been published shall remain extant, exact and unaltered as far as is possible. However, very occasionally circumstances may arise where an article is published that must later be retracted or even removed. Such actions must not be undertaken lightly and can only occur under exceptional circumstances. In all cases, our official archives at the Library of Congress will retain all article versions, including retracted or otherwise removed articles.

This policy has been designed to address these concerns and to take into account current best practice in the scholarly and library communities. As standards evolve and change, we will revisit this issue and welcome the input of scholarly and library communities. We believe these issues require international standards and we will be active in lobbying various information bodies to establish international standards and best practices that the publishing and information industries can adopt. See also the Committee on Publication Ethics (COPE)'s policy on retractions and the recommendations of the Committee on Publication Ethics (COPE) concerning corrections and retractions.

Article withdrawal

Only used for Articles in Press which represent early versions of articles and sometimes contain errors, or may have been accidentally submitted twice. Occasionally, but less frequently, the articles may represent infringements of professional ethical codes, such as multiple submission, bogus claims of authorship, plagiarism, fraudulent use of data or the like. Articles in Press (articles that have been accepted for publication but which have not been formally published and will not yet have the complete volume/issue/page information) that include errors, or are discovered to be accidental duplicates of other published article(s), or are determined to violate our journal publishing ethics guidelines in the view of the editors (such as multiple submission, bogus claims of authorship, plagiarism, fraudulent use of data or the like), may be “Withdrawn” from ScienceDirect. Withdrawn means that the article content (HTML and PDF) is removed and replaced with a HTML page and PDF simply stating that the article has been withdrawn according to the COES&RJ Policy on Article in Press Withdrawal with a link to the current policy document.

Article retraction

Infringements of professional ethical codes, such as multiple submission, bogus claims of authorship, plagiarism, fraudulent use of data or the like. Occasionally a retraction will be used to correct errors in submission or publication.The retraction of an article by its authors or the editor under the advice of members of the scholarly community has long been an occasional feature of the learned world. Standards for dealing with retractions have been developed by a number of library and scholarly bodies, and this best practice is adopted for article retraction by COE&SRJ:

A retraction note titled “Retraction: [article title]” signed by the authors and/or the editor is published in the paginated part of a subsequent issue of the journal and listed in the contents list. In the electronic version, a link is made to the original article.

The online article is preceded by a screen containing the retraction note. It is to this screen that the link resolves; the reader can then proceed to the article itself.
The original article is retained unchanged save for a watermark on the .pdf indicating on each page that it is “retracted.”
The HTML version of the document is removed.

Article removal: legal limitations

In an extremely limited number of cases, it may be necessary to remove an article from the online database. This will only occur where the article is clearly defamatory, or infringes others’ legal rights, or where the article is, or we have good reason to expect it will be, the subject of a court order, or where the article, if acted upon, might pose a serious health risk. In these circumstances, while the metadata (Title and Authors) will be retained, the text will be replaced with a screen indicating the article has been removed for legal reasons.

Article replacement

In cases where the article, if acted upon, might pose a serious health risk, the authors of the original article may wish to retract the flawed original and replace it with a corrected version. In these circumstances the procedures for retraction will be followed with the difference that the database retraction notice will publish a link to the corrected re-published article and a history of the document.