Withdrawal Policy

Definition and Context

COES&RJ encourages young researches, professors, and engineers to submit new idea papers, practical results, lessons learnt, as well as any substantial contributions to the scientific community.

We strongly advise that the papers be carefully edited to improve the legibility of the text. The length of the originally submitted papers must not vary too much from the camera ready version.

While withdrawing a paper may happen in a limited number of cases, we support the fairness of the submission. Please take note of the following with respect to paper submissions:

(i) A submission SHOULT NOT be intended to get reviews from the TPC for the sole purpose of improving on the quality of the paper. A submission implies that the author intends to ultimately register the paper upon a favorable response from the organizers. COES&RJ doesn’t encourage withdrawals after the paper is accepted.

(ii) Once submitted, a contribution should not be resubmitted to another event before a conformation of acceptance or rejection. As e-mail may fail, it is the responsibility of the authors to ensure there is no double submission based on an assumption that the paper was rejected, but the e-mail failed to be received. COES&RJ doesn’t support double submissions. Once a paper is submitted elsewhere, and no decision was clearly received, don’t submit the same paper to COES&RJ conferences.

(iii) Small amounts of already published material are allowed in any submission, under the condition that the source be clearly identified. If the reference is missing [quotes and citation], and the paper is published, the publishing authors must write a letter of apology to the original author. If the paper is not published, the review process must enforce the authors to make this reference; publication process continues only after the text was properly corrected.

(iv) COES&RJ fully follows plagiarism polices of other organizations and cooperates with them to enforce them.

If plagiarism is discovered during the review process, the paper is automatically rejected; the author must explain the cause and write a letter of apology to the original author.

If plagiarism is discovered after the paper is published, the following rules apply.

For ACM Plagiarism policy, see: “Plagiarism on the rise”, Ronald F. Boisvert, Mary Jane Irwin, Communications of the ACM, June 2006, Volume 49, Number 6, pp.23-24.

As per the authors of the article mentioned above “the verbatim copying, near-verbatim copying, or purposely paraphrasing portions of another author’s’ paper” is plagiarism.

COES&RJ endorses and applies the levels of offense, investigation and penalties set by the ACM Code of Ethics.

Litigations must be properly followed; the offending authors must apologize to the offended authors. COES&RJ will inform the authors’ organization about the plagiarism facts. If subsequent offenses occur, the author is banned from publishing in COES&RJ conferences. This rule is 100% enforced.